Letter of 17th June 2008 from the Chairman of the JMC

17th June 2008

Dear Residents of Sutramas,

I write following the 4th JMC meeting held on 14th June 2008. In the last 3 meetings, the JMC has worked with the Condo Management to have a format of reporting containing relevant information. The format with the required information was tabled at the 4th JMC meeting.

Following this, my letters to you will also now take the format adopted here. It extracts the relevant and pertinent information as presented by the Condo Manager’s report.

(1) Operations & Maintenance

(a) Rectification & Repairs Done

During the month, the following repairs and rectification works were undertaken :-

• Window Ledge –The opening of window ledges at the lift lobbies of all levels have been restricted to ensure the safety of children.
• Cover Drain –The cover drains at the driveways have been concretised to reduce noise.
• Electronic Door at LG2 – The electronic door has been rectified to ensure its proper closure. § Bird Nesting - Wire mesh has been installed at the opening of bulb holders at the ceiling of Level G walkway to curb the nesting of birds.
• Swimming Pool – The swimming pool became operational again in early June 2008 § Landscaping work – Dead palm trees were removed and live trees were replanted in its place.

(b) Works, Repairs and Installations To Be Done In The Course Of The Next Month

In the next month the following are expected to be undertaken :-

• Water Stains Due To Rain Splashing – The developer is planning to increase the size of the roof enclosure to eliminate splashing during rainfall as the stains are caused by this.
• Wide Angled Mirror – To ensure added safety, a wide angle mirror is planned to be installed at the entrance to Sutramas. Quotes will be sourced.
• Notice Boards – For better dissemination of information through better visibility, notice boards are planned for each car park level at the lift lobbies. Quotes have been sourced.
• Water Feature – It is planned that the water fountains in the lobby be enclosed to minimise danger to children due to its low height. The design and quotes have been sourced.
• Spacing between pillars –It is planned that the spacing of pillars at the walkway to management office be restricted by poles as its width is of concern for children. The design and quotes have been sourced.

(c) Utility Consumption

(i) Electricity

The following is the electricity consumption for common areas for the year to date { see letter distributed to residents }

The energy saving exercise implemented in May 2008 showed minimal impact on energy consumption. This may be attributed to the operation of the pool in May 2008 during the repair works. With the recent hike in tariff rates, energy cost is expected to rise. More energy saving efforts are planned to be implemented in stages.

(ii) Water

The management will provide to the JMC water consumption for common property at the next JMC meeting.

(2) Finance & Accounts

(a) Opening of JMB Bank Accounts Monthly Collection

Two bank accounts have been opened at CIMB Bank. The accounts will be controlled by JMC members on behalf of all residents. For billing commencing from 1st July 2008, residents are requested to issue cheques in the name of SUTRAMAS (KL) JMB.

(b) Quarterly Billing

Beginning 1st July 2008, billings for service charges and sinking fund will be done on a quarterly basis. This is to reduce stationery and manpower cost. Payment obligations remain on a monthly basis.

(c) Collection Rate

The collection rate for the past 3 months is as follows :- { see letter distributed to residents }

As you can see, the collection rate is trending downwards. We seek your cooperation in ensuring that the trend would be quickly reversed.

(3) Security and House Rules

(a) Security

There were no significant security breaches/issues in the past month.

(b) House Rules

(i) Clothes Drying

We seek your indulgence and good discretion in the manner of drying clothes on the balcony. Management has put up the necessary notices on this matter.

(ii) Renovation Work

Security would be stricter in respect of stopping renovation works going on after the permitted hours.

(4) Occupancy Rate & Renovation Work

There are 178 units in Sutramas. The current occupancy rate is as follows:- { see letter distributed to residents }

(5) Condo Management

En. Alauyun Mustapha, the present Condo Manager for Sutramas would be moving on to new horizons. His last day would be at the end of June 2008. A new Condo Manager has been appointed by See Hoy Chan Facilities Management and will report for duty on 3rd July 2008. We take this opportunity to thank En. Alauyun for the work he has done for Sutramas and wish him the best in his future endeavours.

(6) Residents’ Participation & Cooperation

(a) Usage of Utilities

We seek residents’ cooperation to ensure that air-conditioning and lighting in the facilities are switched off when use of the same is completed. The security guards are tasked to monitor this in their rounds but wastage may occur as the rounds are periodical. Hence we seek residents’ diligence in participating in this monitoring.

(b) Donation of Books & Magazines To The Reading Room

We plan to organise the Reading Room for better selection and choice of publications available to residents. In order that we maximise the function of this facility, we seek your donation of books and magazine (of some currency) to be placed in the Reading Room. You may place your donation to the Room itself or to Management office. For the enjoyment of all residents, we seek residents’ corporation in not taking the publications out of the Room.

(7) Information

For more detailed information and interactivity, please visit http://sutramas-kl.blogspot.com.

(8) Next Meeting

It has been decided that JMC meetings will take place every 2nd Saturday of the month. As such, the next Committee meeting is scheduled for Saturday, 12th July 2008 at 10.00 am at the Reading Committee. Please join us if your schedule allows for it.

Thank you.

For and on behalf of the
JOINT MANAGEMENT COMMITTEE

………………………………..
Chairman