Letter of 17th December 2008 From The Chairman Of The JMC

17th December 2008

Dear Residents of Sutramas,

I write following the 10th JMC meeting held on 13th December 2008 to inform you of the following.

(1) Operations & Maintenance

(a) Servicing, Rectification & Repairs For The Month

During the month, regular maintenance of equipment and machinery were undertaken. These were found to be in good working condition.

(b) Works, Repairs and Installations To Be Done In The Course Of The Next Month

In the next month the following is expected to be undertaken:-

Water Stains Due To Rain Splashing – The original suggestion to increase the size of the roof enclosure to eliminate splashing during rainfall is deferred for fear of air flow restriction. In substitution, trials of re-sloping the wall ledge is ongoing as possibly a better long term solution.

(c) Works Completed Over The Course of the Month

A bike rack has been installed at LG3. Now all car park level has a bike rack We invite all residents to park and secure your families’ bicycles at these racks. Please refrain from parking the bicycles along the corridors to residential units as they may be a safety hazard apart from being unsightly.

(c) Utility Consumption

(i) Electricity

The following is the electricity consumption for common areas for the year to date.

{see Letter distributed to Residents}

Energy consumption is trending towards a common amount for use. The initiatives now in place to control and reduce consumption will continue to be progressed.

(ii) Water

Below is the common area water consumption for s for the year to date.

{see Letter distributed to Residents}

Water consumption is also trending towards a common amount for use. The initiatives now in place to control and reduce consumption will continue to be progressed.

(2) Finance & Accounts

Profit & Loss

Our P&L for the month of November 2008 is as follows :-

{see Letter distributed to Residents}

The Committee will continue to monitor the monthly expenses especially in the next coming months as it is expected that expenses will rise as the cost for maintenance of the condo equipment and machinery comes through following the end of the warranty period.

We would like to remind residents that car parks, locker rentals, hall and table and chair rentals and car wash operators are available. All of these would help in adding to the revenue of the condo.

Collection Rate

The collection rate for the past 3 months is as follows :-

{see Letter distributed to Residents}

The collection rate has reduced quite significantly. We seek residents’ cooperation to effect timely payment of dues in order that the monthly running of the condo do not face cashflow issues.

(3) Security and House Rules

(a) Security

There were no significant security breaches/issues in the past month.

(b) House Rules

(i) Car Park Exits

Following from the Safety Notification, the incidences of wrong exits used at LG1 and LG2 car parks have reduced. There however remains a few non-compliances. For the sake of continued safety, we urge residents to fully comply with the requirements. The guards would be instructed to keep a closer watch on this.

(ii) Ensuring Quietness

The month saw many complaints that the quiet of the condominium have been compromised due to the following incidences :-

(a) Drilling works at night;

(b) Contractors employed by residents working beyond hours;

(c) Excessive noises from units late at night.

We urge residents to exercise consideration to fellow neighbours and to eliminate or at least tone down noisiness, particularly as night comes about.

(4) Facilities

For the convenience of residents, the beauty salon is now in operation. A café will soon commence renovation followed by operations.

(5) Occupancy Rate & Renovation Work

There are 178 units in Sutramas. The current occupancy rate is as follows:-

{see Letter distributed to Residents}

(6) Residents’ Get Together

The residents’ get together was held on 29 November 2008. About 200 residents participated in the event which saw a lot of good food and drinks being enjoyed. Following a lucky draw, many lucky residents went home with hampers.

We hope to make this a recurring event if our finances allow for it.

(7) Information

For more detailed information and interactivity, please visit http://sutramas-kl.blogspot.com.

(8) Next Meeting

The next Committee meeting is scheduled for Saturday, 17th January 2009 at 10.00 am at the Reading Committee. The meeting is open to all residents. Please join us if your schedule allows for it.

In signing off, on behalf of the JMC and the Condo Management, we would like to wish all of our Christian neighbours here at Sutramas, a Very Merry Christmas and to everyone, a Very Happy New Year!

Thank you.

For and on behalf of the

JOINT MANAGEMENT COMMITTEE

………………………………..

Ronnie Tan

Chairman