Letter of 29th August 2008 From The Chairman Of The JMC

29^th August 2008

Dear Residents of Sutramas,

I write following the 6^th JMC meeting held on 9^th August 2008 to inform you of the following.

(1) Operations & Maintenance

(a) Rectification & Repairs Done

During the month, the following services were undertaken :-

§ Fire Fighting System –Testing of the fire pumps were undertaken and found to be in good working condition.

§ Electrical Installations –The electrical installations are in good working condition.

§ Air-Conditioning and Mechanical Ventilation – The next quarterly servicing will be done in September 2008. The blocked air-cond drain pipe discovered at the gym last month has been rectified.

§ Security System - All CCTV cameras and perimeter sensors are in good working condition. The service schedule is every 4 months.

§ Lifts– Monthly lift maintenance was conducted on 18^th July 2008. The lifts are in good working condition.

(b) Works, Repairs and Installations To Be Done In The Course Of The Next Month

In the next month the following are expected to be undertaken:-

§ Water Stains Due To Rain Splashing – The developer shall be progressing work to increase the size of the roof enclosure to eliminate splashing during rainfall.

§ Façade Repainting – The developer will be conducting repainting of some parts of the building façade.

(c) Utility Consumption

(i) Electricity

The following is the electricity consumption for common areas for the year to date.

{see Letter distributed to Residents}

Energy consumption for June shows a marked increase. This is however an estimated bill. The actual consumption will be reflected in next month’s actual consumption bill. More meaningful analysis will be undertaken then. The initiatives now in place to control and reduce consumption will continue nonetheless.

(ii) Water

The following is the water consumption for common areas for the year to date.

{see Letter distributed to Residents}

Water consumption for June increased due to 2 main reasons being the re-opening of the swimming pool and the scheduled draining and cleaning of the rooftop water tank. The initiatives now in place to control and reduce consumption will continue to be progressed.

(2) Finance & Accounts

Collection Rate

The collection rate for the past 3 months is as follows :-

{see Letter distributed to Residents}

The data shows that the current month collection rate is trending downwards. The collection rate tends to however increase as the month is passed. This is mostly caused by late payments. We would like to remind that for your convenience and also to ensure the maintenance of a healthy collection rate, the facility of direct debiting of credit cards is available. Details may be obtained from the Management Office.

(3) Security and House Rules

(a) Security

There were no significant security breaches/issues in the past month.

The security service provider,………. {see Letter distributed to Residents}.

(b) House Rules

(i) Clothes Drying

The matter of drying clothes on the balcony will be monitored continuously. We seek your kind cooperation for compliance.

(ii) Unauthorised Parking

More stringent monitoring will be undertaken by Management and the guards to manage and curtail the incidences of unauthorised parking.

(4) Facilities

For the convenience of residents, the gymnasium is now open an hour earlier at 6.00 am. Closing time remains at 10.00 pm.

(5) Occupancy Rate & Renovation Work

There are 178 units in Sutramas. The current occupancy rate is as follows:-

{see Letter distributed to Residents}

(6) Condo Management

The management office manpower as at 31 July 2008 is as follows :-

Condominium Manager - 1

Administration Executive - 1

Chargeman - 1

Facilities Coordinator - 1

With effect from 1 August 2008, the Facilities Coordinator, {see Letter distributed to Residents} will be re-designated to Facilities Coordinator cum Building Technician.

(7) Information

For more detailed information and interactivity, please visit http://sutramas-kl.blogspot.com.

(8) Next Meeting

The next Committee meeting is scheduled for Saturday, 13^th September 2008 at 10.00 am at the Reading Committee. Please join us if your schedule allows for it.

Thank you.

For and on behalf of the

JOINT MANAGEMENT COMMITTEE

………………………………..

Chairman