Letter Of 30th July From The Chairman Of The JMC

30^th July 2008

Dear Residents of Sutramas,

I write following the 5^th JMC meeting held on 12^th July 2008 to inform you of the following.

(1) Operations & Maintenance

(a) Rectification & Repairs Done

During the month, the following services were undertaken :-

§ Fire Fighting System –Testing of the fire pumps were undertaken and found to be in good working condition.

§ Electrical Installations –The electrical installations are in good working condition. 4 pilot lights on the gen-sets were found defective. As it is still under warranty, a claim has been made upon the developer.

§ Air-Conditioning and Mechanical Ventilation – The quarterly servicing was carried out. In the course of this, a blocked air cond drain pipe was discovered at the gym. A claim for repair has been put to the developer.

§ Security System - All CCTV cameras and perimeter sensors are in good working condition.

§ Lifts– Monthly lift maintenance was conducted on 20^th June 2008. The lifts are in good working condition.

(b) Works, Repairs and Installations To Be Done In The Course Of The Next Month

In the next month the following are expected to be undertaken as a follow through from that planned :-

§ Water Stains Due To Rain Splashing – The developer shall be progressing work to increase the size of the roof enclosure to eliminate splashing during rainfall.

§ Wide Angled Mirror – It is expected that this will be erected during the course of the month.

§ Notice Boards –Notice boards for each car park level at the lift lobbies will installed during the course of the month.

The plan for the enclosure to the water feature in the lobby has been deferred due to the prohibitive cost in undertaking it.

The plan for the restriction of the spacing of pillars at the walkway to management office is being clarified with the proposed contractor.

(c) Utility Consumption

(i) Electricity

The following is the electricity consumption for common areas for the year to date.

{see Letter distributed to Residents}

With the recent hike in tariff rates, energy cost is expected to rise. However, it is heartening to note that electricity consumption is on a downtrend. More energy saving efforts are planned to be implemented.

(ii) Water

The following is the water consumption for common areas for the year to date.

{see Letter distributed to Residents}

As this data has just been received, the JMC intends to identify the drivers to water consumption and the actions that can be taken to control usage.

(2) Finance & Accounts

Collection Rate

The collection rate for the past 3 months is as follows :-

{see Letter distributed to Residents}

Our collection rate is trending downwards. We seek your cooperation in ensuring that the trend would be quickly reversed. For your convenience and also to ensure the maintenance of a healthy collection rate, the facility of directly debiting credit cards is available. Details may be obtained from the Management Office. Or please contact the Building Manager who would be most pleased to assist.

(3) Security and House Rules

(a) Security

There were no significant security breaches/issues in the past month.

(b) House Rules

(i) Clothes Drying

The matter of drying clothes on the balcony remains an issue as there are still non-compliances. We seek your kind cooperation for compliance.

(ii) Renovation Work

There are still sporadic non-compliances of renovation works going on beyond the permitted hours. Security has been alerted to keep a closer watch on this.

(iii) Unauthorised Parking

Instances of unauthorised parking is becoming more common. Of greater concern is that of persistent flouters. We wish to highlight that these acts cause great inconvenience to residents whose bays are occupied by vehicles that are not supposed to be there. The Committee with the assistance of Management and Security will be looking into this matter more closely. The Committee regrets that appropriate action, including clamping, will have to be resorted to if the breaches continue persistently.

(4) Occupancy Rate & Renovation Work

There are 178 units in Sutramas. The current occupancy rate is as follows:-

{see Letter distributed to Residents}

(5) Condo Management

(i) New Condo Manager

Following from the departure of {the previous condo manager}, Mr. Hon has recently joined as the new Condo Manager for Sutramas.

Please join the Committee in welcoming him.

(ii) Cleaning Contractor

{see Letter distributed to Residents}

(6) Operating Expenses

We wish to bring to the attention of Residents that the 18 month warranty period of the machinery and equipment of the common areas would come to an end {soon}. Consequently, the cost of monthly operations is expected to rise quite significantly as maintenance contracts for these machinery and equipment have to be put in place. The current rate of service charge is not expected to be able to cover these additional operating cost.

As an immediate plan, the Committee with the assistance of Management would be putting in place several revenue generation efforts to increase the monthly revenue of Sutramas other than through the service charges. This include revising the rental rates of certain services and equipment now in place, in order to make it more attractive. It is hoped that this would spur increased usage. Surplus facilities are also planned to be put out to rent to generate further ancillary income. More details of these will be announced in due course by Management. We look forward to residents’ support.

(7) Information

For more detailed information and interactivity, please visit http://sutramas-kl.blogspot.com.

(8) Next Meeting

The next Committee meeting is scheduled for Saturday, 9^th August 2008 at 10.00 am at the Reading Committee. Please join us if your schedule allows for it.

Thank you.

For and on behalf of the

JOINT MANAGEMENT COMMITTEE

Chairman

Etiquette Series 3 - Refuse Disposal

It is rather disconcerting to see this on opening the refuse disposal door. The dilemma is whether to perpetuate the act by leaving your heap there or forge ahead and handle additional refuse so that the bin door can be opened. For most, it is the latter. Thankfully.

It is most appreciated if this dilemma is not created in the first place.

Advanced thanks for the thoughtfulness!

Notice of 6th JMC Meeting

The 6th JMC Meeting is on Saturday, 9 August 2008. The venue is at the Reading Room. The meeting will start at 10.00 am. All residents are welcomed to attend.

If you wish to have any matter discussed, please send an email to sutramas.kl@gmail.com. Thank you.

Notice From Management - 29 July 2008

To all valued occupants

SUTRAMAS CONDOMINIUM

(1) REVISION OF RENTAL RATES FOR TABLES & CHAIRS,

(2) AVAILABLE LOCKERS FOR RENTAL; AND

(3) USE OF GAZEBO NEAR PUTTING GREEN

Please be informed that during the 5^th JMC Meeting held on 12^th July 2008, the Joint Management Committee (JMC) has discussed and agreed for the benefit of all occupants, the following:-

1. Revision of Rental Rates for Tables & Chairs.

The JMC has decided to reduce the rental rate for tables & chairs. This is to promote increased usage at favourable rates. With effect from 1^st August 2008, the rental rates will be revised downwards to RM 5.00 per table (inclusive of table cloth) and RM 1.00 per chair.

2. Lockers Available for Rental

With effect from 1^st August 2008, 15 lockers at both Male and Female Changing Rooms will be made available for rent at a monthly rate of RM 10.00 per locker. A refundable deposit of RM 30.00 per locker and a 3 months minimum rental period shall be required. The locker shall only be used as storage place. No illegal material, drug, combustible material and dangerous substance shall be stored inside the locker. No responsibility for the contents in the locker nor its safekeeping shall rest with the JMC or Management. Please visit Management Office for the process of renting the lockers.

3. Reservation of Gazebo for Small Function

With effect from 1^st August 2008, the end Gazebo next to the putting green will be made available for reservation for small functions. Occupants are only required to pay a refundable security deposit of RM 50.00 upon reservation. Tables & chairs are also available for rent for the functions to be held at the Gazebo.

We wish to inform that the revenue generated by these initiatives find its way to no other parties other than the residents of Sutramas itself as it would form part of the ancillary income of Sutramas. This will contribute towards meeting the cost of running the Condominium.

We hope that these initiatives would contribute to Occupants’ greater enjoyment of living at Sutramas.

Should you need further clarification on the above, kindly contact Management Office at 03-6252 8118 or 03-6252 1966 during office hours.

Thank you.

The Building Management

Sutramas Condominium

Etiquette Series 2 - Notice From Management

Here is a notice from Management.

Dear Occupants

Gracious living in a friendly and peaceful communal neighbourhood is the desire of everyone residing in a condominium, and it is through the acts of each occupant cooperating with Building Management that will bring about a high standard in home and community living in Sutramas. To work towards the above, we seek your cooperation to abide with the House Rules and work hand in hand to upkeep the prestige and value of your investment in Sutramas.

1. Moving & Delivery Activities

• The moving and delivery of furniture and goods is permitted only between 9am and 5pm (Mondays to Sundays) inclusive of public holidays in Wilayah Persekutuan. (House Rules clause 3.3)

2. Car Sticker

• Occupants must display prominently on the windscreen of their vehicles at all times the car sticker issued by the Management. This is to facilitate easy identification. Vehicles without the approved stickers will not be allowed entry. In addition, such stickers are non-transferable. (House Rules clause 4.2.12)

3. Car Parks

• Occupants shall only park their vehicle in the parking lot assigned to them (as per the parking lots allocated under the sale and Purchase Agreement, if any) and ensure that they do not park in any unauthorised parking areas within the Condominium. (House Rules clause 5.1)
• Occupants who find that their designated car park lot(s) have been wrongfully occupied by other vehicles are advised to report to the Management Office or the Security Centre immediately. In such an event, the Management shall have the absolute right to take any appropriate action as it deems fit including but not limited to the serving of notices, immobilisation of wrongfully parked vehicles or towing away such vehicles. Management shall not be held responsible for any damage caused to the vehicles. Owners of wrongfully parked vehicles will have to bear the cost of towing or an administrative charge to be imposed by the Management for the removal of the wheel clamp. (House Rules clause 5.2)

4. Timing of Renovation Works

• All renovation, delivery and removal works may be carried out only during the following hours :-

Monday – Friday : 9.00am to 5.00pm

Saturday : 10.00am to 1.00pm

(House Rules clause 6.5.1)

5. Pets or Livestock

• No pets or livestock whatsoever (other than fishes in aquariums) shall be allowed or kept in the Parcel or any part of the Condominium. The Management reserves the right to remove any pets or livestock found in any Parcel or within the Development at the Occupants' expense. (House Rules clause 7.6)

6. Appearance of the Parcel and Clothes Drying

• Occupants shall not place brooms, mops, cartons, notices, advertisements, posters illuminations or other means of visual communication on windows, doors or passages that are visible from the outside of the Parcel. (House Rules clause 7.9.3)
• Occupants shall not hang or place textile items in the Condominium such as clothes, towels and linen that are visible from the outside of the Parcel or Common Property. In particular, such textile items shall not be hung from poles, which protrude through the windows, balconies or roofs of the Parcel but at the laundry area where provided within the Parcel. (House Rules clause 7.9.4)

The Management

Sutramas

Buy Interest - Sutramas

A buy interest has been registered with this site. Any owners of Sutramas with plans to sell their unit(s), please send an email to sutramas.kl@gmail.com with your name and contact details. The introduction will then be made between both interested parties.

New Condo Manager

Sutramas has a new Condo Manager, Mr. Hon. He officially started on 5th July 2008. This follows the departure of En. Alauyun. Mr. Hon is an employee of See Hoy Chan Facilities Management Sdn Bhd, the management service provider.

For more details of our new Condo Manager, including his contact number, feel free to drop by the Management Office for a visit. Or call +603.6252.8118. Full details are also up at the notice boards.

Please join us in welcoming Mr. Hon.

Notice of 5th JMC Meeting

The 5th JMC Meeting is on Saturday, 12 July 2008. The venue is at the Reading Room. The meeting will start at 10.00 am. All residents are welcomed to attend.